Important Dates & Deadlines

Workshop submission call January 2019
Abstract Submission Opening 4 March 2019
Workshop proposal deadline 20 March 3 April 2019
Registration Opening 1 April 2019
Abstract Submission Deadline 25 April 2019 10 May 2019
Early Bird Registration Deadline 30 July 15 August 2019
Preconference 22 October 2019
Conference 23-25 October 2019

ESCP 2019 Symposium Secretariat

C-IN Prague Congress Centre

5. kvetna 65, 140

21 Prague 4, Czech Republic

Tel.: +420 261 174 303

Fax: +420 261 174 307

Website: www.c-in.eu E-mail: escp2019@c-in.eu

Registration Guidelines

All participants must Create an Account and register via the Online Registration Form. Please read the instructions below carefully.

Each participant will receive a Registration number by email after the submission of the Online Registration Form. As for payments completed by bank transfer, please proceed with the payment only after receiving your Registration number. Please do not send any payment by bank transfer without the Registration number and participant’s name included in the payment details. 

Online registration will be available up until 17 October 2019.


Registration Fees

Fee Early registration until 31 July Late registration from 31 July to 1 October On-site registration from 2 October
MEMBER* 540,00 EUR 660,00 EUR 780,00 EUR
NON MEMBER 660,00 EUR 780,00 EUR 900,00 EUR
STUDENT** 280,00 EUR 330,00 EUR 380,00 EUR

Pre-symposium Masterclass I. and II.

Masterclass I:

Masterclasses of Excellence on the fundamentals of systematic reviews of clinical pharmacy innovations

Venue: ESCP Symposium venue, Cankarjev Dom, Ljubljana

Capacity: 30 participants

Masterclass II:

Masterclass in Search of Excellence Patient Centred Teaching

Venue: Institute of Oncology, Ljubljana

Capacity: 6 participants

Fee Masterclass of Excellence & attending Symposium Ljubljana /each Masterclass of Excellence only /each
MEMBER* 120,00 EUR 160,00 EUR
NON MEMBER 160,00 EUR 200,00 EUR
STUDENT** 160,00 EUR 200,00 EUR

All listed fees include local VAT 22 %

*Please note that in order to apply for a discounted member fee, your membership has to be valid within the symposium dates. In case your membership is currently valid but is to be expired prior to the symposium, it needs to be renewed before the registration process.

Not an ESCP member?       

**Please note that students´ fees are available to those under-graduate students who do not yet have their pharmacy degree and are under 35 years of age. Official proof of student status (in English and valid max. 6 months prior to the registration) must be uploaded during the registration process.

Please make sure to pay your registration fee before the deadline applicable for the selected registration type. If your payment is not received in due time, the later fee will be automatically applied. 

Unpaid or partially paid registration will not be considered as valid until fully paid.

All registration deadlines are applicable considering the local time (CET/CEST)

Registration Fees Include


  • Official opening ceremony
  • Admission to scientific sessions and to the exhibition
  • Conference bag incl. printed final programme
  • Welcome Cocktail
  • Lunches, coffee breaks
  • Farewell drink


  • Official opening ceremony
  • Welcome Cocktail
  • Farewell drink


  • Lunch, coffee breaks


ESCP Membership

To become an ESCP member, please visit ESCP website Membership/New Membership at https://www.escpweb.org/content/how-join-escp. Please fill in the application form for the new membership and pay annual membership. 

Group Registration

Groups of more than 10 people can be registered for the membership fee. When registering more than 10 persons under one company identity/invoice, please contact escp2019@c-in.eu to determine the preferred invoicing setting.

Social events and Extra Sessions

All participants are kindly asked to pre-register for the following events/sessions, in order to be able to attend.

Welcome Cocktail

  • Wednesday – 23 October 2019 (18:00-19:30)
  • Location: foyer of the symposium venue 
  • Tickets: Included in the registration fees for participants.

The ESCP 2019 Symposium will be officially opened with the light cocktail refreshment whilst catching up with old acquaintances and networking with your colleagues. This is an informal evening prior to the serious scientific discussions.

Gala Dinner

  • Thursday – 24 October 2019 (19:30)
  • Location: The Ljubljana Castle
  • Tickets: 65 EUR (NOT INCLUDED in the registration fee)
  • Dress code: Smart causal

Farewell Drink

Friday – 25 October 2019 (TBA)

  • Location: foyer of the symposium venue 
  • Tickets: Included in the registration fees for participants.

Onsite Registration

Please note that on-site registration payment can be processed by credit card or paid in cash.


Registration fee does not include participant’s insurance against accidents, sickness, cancellation, theft, property damage or loss. Participants are advised to take out adequate personal insurance.


Each participant will receive a registration overview and an email notification confirming the received payment and the amount outstanding after the completion of the Online Registration Form.


All fees need to be paid in EUR (€), free of all bank charges. Please note that all bank charges need to be covered by the delegate.

By Bank Transfer

Bank transfer payment needs to be identified by the registration number and participant’s full name included in the payment details.

Payment by bank transfer is possible until 7 October 2019. After this date, all payments can be done only by credit/debit card.

Beneficiary CZECH-IN s.r.o.
Beneficiary address 5.května 65, CZE 140 21 Prague 4, Czech Republic
Bank address KB a.s., Na Příkopě 33, Prague 1, Czech Republic
Account number 51-0903490207/0100
IBAN CZ5901000000510903490207

Online Payment by Credit/Debit Card

In case of rejected online credit/debit card payment, the delegate is recommended to log into the Online Registration Form and try to process the registration and the payment again. Should the trouble with the payment persists, the participant is advised to contact the credit/debit card issuer/bank first and check if online transactions are not disabled on the credit/debit card. Afterwards, the registration can be processed again.

Online Payments Service Providers: GP webpay

Accepted Credit/Debit Cards


Payments are processed via GP webpay secure connection. GP webpay conforms to international standards and it meets the strictest safety requirements of the MasterCard SecureCode and Verified by VISA standards as defined by the MasterCard and VISA card associations. These standards are designated as 3D Secure and they ensure maximum payment security. Click here to learn more about online payments security.

Final Invoice

The final invoice will be provided to the participants upon request, the document is not sent automatically. Please contact us to ask for your receipt.

The final invoice will be issued based on details provided while registering (step Contact/Invoice details). Any change of such details (address, VAT number etc.) is possible only within 3 days from the registering date and is subject to a 20 EUR fee.

Cancellation / Refund Policy

Cancellation of Registration

  • Until 27 August 2019 – 50 EUR administrative fee will be deducted from all refunds  
  • From 28 August 2019 until 24 September 2019 – 50 % of the fee will be refunded  
  • From 25 September 2019 no refund can be processed 

Cancellation of Other Bookable Items 

  • Until 24 September 2019 – 20 EUR administrative fee will be deducted from all refunds  
  • From 25 September 2019 – no refund can be processed  

Data Privacy and Security

The European General Data Protection Regulation (EU GDPR) entered into force as of 25 May 2018 and it involves some additions to data protection.

We take your privacy very seriously, so in order to comply with GDPR consent requirements, we need you to confirm that you agree with our new Privacy Policy during the process of creating the account in our system. You can view it here.

After creating your user account in our system, you can manage your information, protect your privacy and security via our Online Portal that is now fully GDPR compliant.

Feel free to contact us with any questions related to the Privacy Policy, Data Protection and GDPR in general by email or phone +420261174301.


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About ESCP

The European Society of Clinical Pharmacy (ESCP) is an organization that promotes, supports, implements and advances education, practice and research in clinical pharmacy in order to optimize outcomes for patients and society.

Get in touch

ESCP International Office
Theda Mansholtstraat 5B
2331JE Leiden

+31 715 766 157
Tu, We, Fr from 9 am - 4 pm